Managing payroll and tax-related documents is an integral part of any business, and QuickBooks has become a popular choice for businesses of all sizes. QuickBooks offers a user-friendly platform to handle payroll processes efficiently, including generating and printing W-2 forms. Whether you are using QuickBooks Desktop or QuickBooks Online Payroll, the process of printing W-2 forms is relatively straightforward. In this guide, we will walk you through the steps for both platforms, ensuring you can confidently print or reprint W-2s as needed.

Printing W-2s in QuickBooks Online Payroll:

1. Access the Payroll Menu:

  • Log in to your QuickBooks Online account.
  • Navigate to the 'Payroll' menu.

2. Select the Employees Tab:

  • Click on the 'Employees' tab to view the list of employees.

3. Choose the Payroll Tax Section:

  • Look for the 'Payroll Tax' section and select 'Annual Forms.'

4. Click on W-2s:

  • Find the W-2 form option and click on it to proceed.

5. Preview W-2s:

  • QuickBooks Online Payroll allows you to preview the W-2 forms before printing. Review the information to ensure accuracy.

6. Print W-2s:

  • After previewing, select the option to print the W-2 forms. Make sure your printer is set up correctly before initiating the printing process.

Printing W-2 Forms in QuickBooks Desktop:

1. Open QuickBooks Desktop:

  • Launch QuickBooks Desktop and open your company file.

2. Access the Employees Menu:

  • Go to the 'Employees' menu and choose 'Payroll Tax Forms & W-2s,' then 'Process Payroll Forms.'

3. Select Annual Form W-2/W-3 – Wage and Tax Statement:

  • From the list of forms, choose 'W-2/W-3 – Wage and Tax Statement' and click on 'Create Form.'

4. Verify Employee Information:

  • Review the employee information to ensure accuracy before proceeding.

5. Print Employee Copies:

  • Select the option to print employee copies. QuickBooks Desktop allows you to print multiple copies simultaneously.

6. Reprinting W-2 Forms:

If you need to reprint W-2 forms in either QuickBooks Online Payroll or QuickBooks Desktop:

  • In QuickBooks Online Payroll, follow the same steps mentioned earlier and select the option to reprint W-2s when previewing the forms.
  • In QuickBooks Desktop, access the 'Print Forms' option and choose the desired employee W-2 forms to reprint.

Conclusion:

print w2 form in QuickBooks, whether through QuickBooks Online Payroll or QuickBooks Desktop, is a straightforward process. By following the step-by-step instructions provided in this guide, you can efficiently generate, preview, and print W-2 forms for your employees. Additionally, the reprinting process is simple in case you need to rectify errors or provide additional copies. QuickBooks continues to be a reliable tool for businesses, streamlining payroll processes and ensuring compliance with tax regulations.

Furthermore, clients can call our print w2 form in QuickBooks, at +1-855-603-0490 if they are still having trouble solving the issue. Our team of experts will make sure that we provide you fast help with the problem.